SPONSORSHIP BENEFITS & POLICIES

Thank you for your interest in participating as a partner for ASIS&T 2018, which will be held at Hyatt Regency Vancouver in Vancouver, BC, Canada 10-14 November, 2018.  ASIS&T has a membership of more than 1,700 information science and technology individual members. We anticipate more than 500 attendees including researchers, developers, practitioners, students, and professors to attend ASIS&T 2018. Partnership provides your organization with direct exposure to these key individuals. 

Below are the partnership opportunities available and the benefits of each. 

STANDARD TO ALL SPONSORS

ALL partner levels receive the following standard partner benefits:
 

  • Logo in official ASIS&T on-site pocket program
  • Logo on conference signage 
  • Logo and URL on official ASIS7T meeting website
  • Mentioned in the electronic copy of Inside ASIS&T newsletter
  • Logo, URL, organization description and contact information in ASIS&T in mobile app
  • Mentioned on ASIS&T social media

 

There are five levels of sponsorships: GOLD, SILVER, BRONZE, PROGRAM ADVERTISING, CONTRIBUTING, & SUPPORTING

 

GOLD PARTNERS: A minimum value of $10,000 will receive a Full-Page Ad in the Final Pocket Program and a conference app ad.  Events or services (that total $10,000) can be co-sponsored and each partner can receive a half-page ad.

 

Benefits:

  • Standard partner benefits (see above)
  • (2) Complimentary registrations
  • Recognition by ASIS&T at the opening plenary
  • Introduction or remarks to attendees at sponsored event (5 minutes or less)
  • Banner ad in mobile app
  • Materials/handouts to attendees at sponsored event (if applicable)

 

SILVER PARTNERS: Partners of an event or service that has a minimum value of $5,000 will receive a half-page ad in the final pocket program.

Benefits:

  • Standard partner benefits (see above)
  • (1) Complimentary registration (additional staff, from the same company, may register at the additional conference rate) 
  • Materials/handouts to attendees at sponsored event (if applicable)

 

BRONZE PARTNERS: Partners of an event or service that has a minimum value of $1,500.

Benefits:

  • Standard partner benefits (see above)
  • Materials/handouts to attendees at sponsored event (if applicable)

 

CONTRIBUTING PARTNERSPartners of an event or service that has a minimum value of $750.

Benefits:

  • Standard partner benefits (see above)

ASIS&T 2018 Program Ad Partner OpportunitiesASIS&T 2018 Monetary Supporting Partner
Criteria:
Minimum value = $3,800
Multiple opportunities available
Criteria:
Minimum value = $500
Unlimited opportunities available
Benefits:
  • Logo and URL on official ASIS&T meeting

  • Logo on sponsor sign

  • Logo on website
  • Benefits:
  • Logo on sponsor sign

  • Logo on website
  • Full-page ad in final program
    Half-page ad in final program
    Banner ad in mobile app

     

    PARTNERSHIP POLICIES:

    All partners will be recognized on the ASIS&T 2018 website and your company name and logo will be posted on the site upon receipt of your commitment of partnership – providing further exposure for your company – sign now and provide your logo and get visible!  When filling out the partnership form please e-mail your logo in high resolution in an .AI or .EPS format equal to 180 pixels wide and less than or equal to 180 pixels long – please send to DeVonne Parks

    • Meal partners may make brief introductions and remarks: Remarks, which may include media presentations, may be five (5) minutes or less in total length. Materials and handouts are permitted, provided they are in good taste. Partners who exceed the five minutes are subject to review for future partnership opportunities with ASIS&T.  Meal partners include breakfast, lunch and reception partners.
    • ASIS&T will screen all presentations, visuals, and handouts from partners in advance of the sponsored event and reserves the right to prohibit any presentation or materials that are not in the best interest of the attendees.
    • Partners of non-meal functions will not be permitted to make introductions or remarks.
    • ASIS&T will provide all Gold meal partners (breakfast and lunch) that utilize the designated meal room with an LCD projector and a screen. All other AV needs required by the partner(s) will be directed to the partner AV company and the partner will work directly with the AV company and be responsible for all fees. 
    • Copies of the ASIS&T advance registration will be provided to major partners of ASIS&T meetings approximately one month in advance of the meeting.  Member name, organization, title, address, and phone numbers are provided.
    • If multiple partners are contributing to an event, it is suggested that they receive one complimentary registration per co-sponsoring organization providing they are contributing a minimum of $2,500 per co-sponsoring organization. Primary host must supply to ASIS&T a list of co-sponsoring organizations/people.
    • Employees of sponsoring companies, who do not plan to attend the full ASIS&T meeting, may attend at the daily rate of their own event. Primary partner of event must provide a list of attendees to ASIS&T meeting planner.
    • Partnership registrations are non-transferrable to other organizations. Partnerships are non-transferrable from year to year. ASIS&T is unable to provide discounts and/or concessions to partners that are unable to attend the event.
    • Partner Cancellation Policy:
      • 5 months out from conference date: 75% cancellation fee
      • 4 or less months out from conference fate: No refund