ISS/SLC 2026 Presenter Guidelines

GENERAL POSTER PRESENTER INFORMATION

• If you find that you are unable to present your poster in person, please arrange for a co-author to present and email meetings@asist.org right away so we can update the program. If neither you nor your co-author can attend and present the poster in person, please let us know and we will withdraw your poster from the program.
• All posters will be displayed in the Grand Ballroom Foyer on the second floor of The Clyde Hotel. Poster presentations will take place on Sunday, June 7, 2026, from 1:00 PM to 2:00 PM.
• Poster presenters will not have access to projection equipment or electrical outlets.
• In April, you will receive an email from Whova, the provider of our meeting app. The email will contain a link to access your speaker profile so you can upload your photograph (optional) and biographical sketch to the app. Please do so as soon as possible so registrants can access your information. If you do not wish to use the app, please email us your biographical sketch as soon as possible so we can upload it for you. If you do not receive the email from Whova by the end of April, please notify us at meetings@asist.org .
• Posters will be assigned a poster number that will correspond with the listing on the ASIS&T website, in the conference agenda, and in the app. By the end of April, we will send you your poster number, and you will also be able to find it on the website.
• Look for your poster number mounted on your assigned poster board in the Grand Ballroom Foyer (second floor).

POSTER DISPLAY: You may mount your poster on your assigned board between 7:00 AM and 8:00 AM on the day of your presentation, Sunday, June 7, 2026. There will be one poster mounted on each side of each poster board. Push pins will be provided. The total board size is 2438 mm wide by 1219 mm high (8' W x 4' H). Your poster must fit within these dimensions. You may use the entire board, and the required layout is landscape.

• Your poster must be mounted and ready for viewing by 8:00 AM on the day of the poster presentation. Posters may be viewed by attendees from 8:00 AM until the Poster Session begins at 1:00 PM. Poster presenters do not need to be present during this viewing period.
• At least one presenter must be in front of the poster no later than 12:45 PM to be ready to discuss it with attendees when the session begins at 1:00 PM.
• Ideally, your poster should be self-explanatory so that you are free to supplement and discuss particular points when asked. The Poster Session provides an opportunity for informal discussion, but this becomes more difficult if you are required to explain the basics of your poster to each viewer.
• You must remove your poster when the session concludes, and no later than 4:00 PM, or it will be discarded.

THE POSTER LAYOUT

• The poster board surface area is 2438 mm wide by 1219 mm high (8' W x 4' H) and will display the number assigned to your poster so you can identify the correct board.
• There will be one poster displayed per 8' W x 4' H side of each board. Please ensure that your poster fits this board in a landscape format.
• Identify your presentation with your poster title, and the name(s) of the author(s). The lettering for this section should be at least 1 inch high.
• A copy of your abstract, in large type, should be posted in the upper left-hand corner of the poster board.
• Photos of slides or hand-drawn charts and illustrations similar to slides may be individually arranged on the poster board surface using push pins provided by ASIS&T in the poster area. Please note that these supplies are to be shared by everyone.
• Prepare and bring all illustrations needed for your presentation, including figures, tables, schemes, equations, and similar materials.

SUGGESTED POSTER ARRANGEMENT

Insert poster number:

TIPS ON PREPARING POSTERS

• Keep in mind that your illustrations will be viewed from distances of 3 feet or more. All lettering should be at least 3/8 inch high, preferably in bold type.
• It helps the viewer if you indicate, by numbers, letters, or arrows, a preferred sequence to follow when reviewing your material.
• Try to keep everything simple and avoid overly ornate or “arty” presentations. Block coloring can be useful for emphasis and clarity. Captions should be brief, and labels should be few but clear.

If you prefer to print your poster locally, please find the contact information below for a few local printers for your reference.

FASTSIGNS
9664 Eagle Ranch Rd NW
Albuquerque, NM 87114
(505) 393-6118

The Printers Press, Inc.
3831 Hawkins St NE
Albuquerque, NM 87109
(505) 460-1774

ROUNDTABLES

• Roundtables (60-minute) are held on Sunday and Tuesday, June 7-9^th, 2026.
• The exact room allocation will be noted in the meeting app.

PRESENTER INFORMATION

• ISS/SLC26 is a fully in-person event. No virtual presentations or prerecorded sessions are permitted. If you find you are unable to participate in-person in the roundtable discussions, please email us right away so we can update the program – email meetings@asist.org
• 60-minute roundtable will be 60-minute discussion.
• You may review the conference agendain the meeting app to confirm the description, date, time, and location of the session.

ROOM SET UP, INTERNET, AND AV EQUIPMENT

• Meeting rooms will be set up in a banquet style (round tables with 10 chairs each)
• The room setup will include basic AV equipment: an LCD projector, laptop, and screen. Wireless internet will be available in the meeting rooms.
• A laptop will be provided in the room, and you may use a flash drive for your presentation. If a flash drive is not available, presenters may use their own laptops or at this link UPLOAD SLIDES HERE, making sure the file is clearly labeled with the presentation day, time, and title.

MEETING APP

• In early May, you will receive an email from Whova, the provider of our meeting app. The email will contain a link to access your speaker profile, where you can upload your photograph (optional) and biographical sketch to the app. Please do so as soon as possible so registrants can access your information. If you prefer not to use the app, please email us your biographical sketch as soon as possible so we can upload it for you. If you do not receive the email by May 11, 2026, please let us know right away at meetings@asist.org.

ROUNDTABLE DISCUSSION ORGANIZER RESPONSIBILITIES

• The roundtable organizer will chair the session and introduce each presenter by name and affiliation.
• The chair should know the order of discussions and keep the session on time.
• The chair will facilitate question-and-answer periods throughout the session. When answering questions from the audience, please repeat each question, so all attendees can hear it.

ASIS&T STYLING STANDARDS FOR ALL POWERPOINT PRESENTATIONS

• To ensure a consistent look throughout the meeting, presenters are asked to use the ISS/SLC26 PPT Slide template  when preparing their slide decks.
• The minimum font size for your presentation is 28 pt.
• Minimize use of animation.
• Use video when appropriate. Video can be engaging and help vary the pace of the presentation.
• Have an image or graphic on at least 90% of your slides.
• Minimize text. If the audience must choose between reading the slide or listening to you, half of your information will be lost to them because they cannot do both.
• Minimize clutter. Avoid including too much information on one slide.
• Colors often appear washed out when projected on a large screen, so use more vibrant colors than you normally would.
• To make the conference more sustainable, we discourage the distribution of handouts at the conference. Instead, you may upload any documents to the conference app.

LIGHTNING TALKS

• Lightning Talks (15 minutes total) will be held on Monday, June 8, 2026, from 3:15 p.m. to 4:15 p.m.
• The exact room assignment will be noted in the meeting app.

PRESENTER INFORMATION

• ISS/SLC26 is a fully in-person event. No virtual presentations or prerecorded sessions are permitted. If you are unable to participate in person in the lightning talk session, please email us right away at meetings@asist.org so we can update the program.
• Each 15-minute lightning talk will include a 5-minute presentation followed by 10 minutes for Q&A.
• You may review the conference agenda in the meeting app to confirm the description, date, time, and location of the session.

ROOM SET UP, INTERNET, AND AV EQUIPMENT

• Meeting rooms will be set up in a theater style (no tables) or classroom style based on the expected size of the audience.
• The room setup will include basic AV equipment: an LCD projector, laptop, and screen. Wireless internet will be available in the meeting rooms.
• A laptop will be provided in the room, and you may use a flash drive for your presentation. If a flash drive is not available, presenters may use their own laptops or at this link UPLOAD SLIDES HERE, making sure the file is clearly labeled with the presentation day, time, and title.

MEETING APP

• In early May, you will receive an email from Whova, the provider of our meeting app. The email will contain a link to access your speaker profile, where you can upload your photograph (optional) and biographical sketch to the app. Please do so as soon as possible so registrants can access your information. If you prefer not to use the app, please email us your biographical sketch as soon as possible so we can upload it for you. If you do not receive the email by May 11, 2026, please let us know right away at meetings@asist.org.

LIGHTNING TALK MODERATOR RESPONSIBILITIES

• There will be a dedicated moderator for the lightning talk session from the ISS/SLC26 Program Committee.
• The lightning talk moderator will introduce the presenter by name and affiliation
• The lightning talk moderator will keep the session on time.
• The lightning talk moderator will facilitate the question-and-answer period. When answering questions from the audience, please repeat each question, so all attendees can hear it.

ASIS&T STYLING STANDARDS FOR ALL POWERPOINT PRESENTATIONS

• To ensure a consistent look throughout the meeting, presenters are asked to use the ISS/SLC26 PPT Slide template  when preparing their slide decks.
• The minimum font size for your presentation is 28 pt.
• Minimize use of animation.
• Use video when appropriate. Video can be engaging and help vary the pace of the presentation.
• Have an image or graphic on at least 90% of your slides.
• Minimize text. If the audience must choose between reading the slide or listening to you, half of your information will be lost to them because they cannot do both.
• Minimize clutter. Avoid including too much information on one slide.
• Colors often appear washed out when projected on a large screen, so use more vibrant colors than you normally would.
• To make the conference more sustainable, we discourage the distribution of handouts at the conference. Instead, you may upload any documents to the conference app.