Additional Information

Registration Confirmation & Payments

ASIS&T will email you a detailed confirmation showing that you have registered and paid for the meeting and/or any workshops/tutorials. This confirmation will also serve as your receipt of payment. Please contact meetings@asist.org if you do not receive this email within 24 hours of registering.

Mailed and Faxed Registration Forms

To Register by fax and/or mail please download the registration form, complete it, and fax back with credit card information or mail back with a check. Please note that the rates listed on the form are good through October 4, 2019. Allow seven (7) – ten (10) business days for mailed or faxed registration forms to be received and processed. To qualify for the current registration period rates, mailed and faxed forms must be received one week prior to that rate period’s deadline. Faxed forms should be sent to +1.301.495.0810. Paper registration forms can only be accepted via fax and/or mail. In an effort to adhere to PCI compliant policies, paper forms will not be accepted via email. Mailed and/or faxed registration forms will not be accepted after October 4, 2019.

Group Discount

For every group of six (6) full meeting registrations, one registrant will receive a complimentary registration.  All registrations must be submitted at the same time, and the complimentary registration will be applied to the lowest priced registration.  Please contact meetings@asist.org for a group registration form.

Pre/Post Meeting Workshops & Tutorials

In addition to the educational sessions and social events scheduled October 20-22, ASIS&T will offer full and half-day workshops and tutorials on Saturday, October 19 and Wednesday, October 23.  Additional enrollment fee is required.

Cancellations & Refunds

Cancellation and refund requests must be received in writing by e-mail or mail by Friday, September 20, 2019, and are subject to a cancellation fee equal to 15% of the total amount paid.  Refunds will be issued in the same manner in which payment was made and may take up to four (4) weeks after the meeting ends to process. ASIS&T reserves the right to deduct any additional bank fees required to issue a refund by wire transfer. No refunds will be granted after Friday, October 4, 2019 for reasons other than death in the immediate family, hospitalization of the registrant or immediate family member, or failure to obtain a visa (additional conditions apply, see below). Documentation for these situations is required before a refund will be considered.

ASIS&T is not responsible for problems beyond its control such as (but not limited to) travel disruptions due to weather, carrier issues or labor actions, or issues entering the country during travel. No refunds will be granted in these situations.

Important Note for Failed Visa Applications

Individuals requesting a refund due to a failed visa application must submit a written request along with documentation. Proof that a visa application was submitted no later than September 2, 2019, is required. Refunds will not be granted if the visa application was submitted later than September 2, 2019.

Attendees Needing Assistance

ASIS&T is committed to ensuring that no attendee with a disability or needing any assistance is excluded, denied services, segregated or otherwise treated differently from other attendees because of the absence of an auxiliary aid or service. If you are in need of such an aid or service as outlined in the Americans with Disabilities Act, please contact ASIS&T headquarters at +1.301.495.0900 x1500 or meetings@asist.org.

Annual Meeting Code of Conduct

The ASIS&T community is diverse and inclusive, and this meeting is intended to be enriching and safe for everyone who attends. We expect all attendees, speakers, sponsors, and volunteers to treat everyone else respectfully, regardless of race, religion, gender, sexual orientation, disability, physical appearance, opinion, or national origin. Harassing behavior, such as offensive verbal comments, deliberate intimidation, sustained disruption of talks, or unkind feedback will not be tolerated. If you believe you are being harassed, notice that someone else is being harassed, or have any other concerns, please notify ASIS&T staff, who will assist you to ensure you feel safe and that the issue is resolved. ASIS&T reserves the right to take any action deemed necessary to enforce this code of conduct. It is our collective responsibility to foster a safe and inclusive environment for all.

Authorization for Use of Image, Name, and Other Likeness 

By attending the 2019 ASIS&T Annual Meeting or entering in the facility in which the 2019 ASIS&T Annual Meeting takes place, you agree that ASIS&T and/or third parties authorized by ASIS&T may photograph or record your likeness, image, name, voice, and/or words, and may publish, display, reproduce, copy, and distribute your likeness, image, name, voice, and/or words for promotional, educational, or membership activities worldwide in all forms of media now known or later developed, including but not limited to advertising, training, websites, presentations, and marketing materials. You further acknowledge that ASIS&T and/or third parties authorized by ASIS&T shall have the right, but not the obligation, to identify you in connection with such media by name and/or affiliation.