ExhibitING

#ASIST19

ASIS&T offers vendors several exhibiting options depending on the level of exposure and interaction that you are seeking.  Standard exhibts will be accessible to atteendees throughout the Sunday, Monday, and Tuesday of the conference and positioned near the registration area.   More intimate opprotunites to connect with your target audience will be located throughout the meeting area.

Standard 10' Exhibit

US$1,500
ASIS&T display space is sold on a first-come-first-served basis. There is limited space available to preserve the informality of the conference and to maximize exhibitor’s productive, substantive exposure. All displays will be located in a public, high-traffic area near registration. Maximize your exposure to this targeted audience while minimizing your expense and time!

Set-up begins at 8:00 a.m. on Sunday

Display Hours:
Sunday: 1:00 p.m. – 4:00 p.m.
Monday: 10:00 a.m. – 4:00 p.m.
Tuesday: 10:00 a.m. – 4:00 p.m.

What’s Included with your Exhibit:
• One (1) full meeting registration (all exhibitor representatives must be registered for the meeting);
• One (1) 6’ draped table;
• One (1) chair;
• One (1) wastebasket; and
• Organization logo and a 25-word description will be listed on the conference website and in the mobile app. Organization will also be listed in the final Program Book.

Unmanned Exhibit

US$1,000
ASIS&T display space is sold on a first-come-first-served basis. There is limited space available to preserve the informality of the conference and to maximize exhibitor’s productive, substantive exposure. All displays will be located in a public, high-traffic area near registration. An unmanned exhibit provides your organization the opportunity to share materials without the added expense of travel to attend the meeting.

Display Hours:
Set-up begins at 8:00 a.m. on Sunday

Display Hours:
Sunday: 1:00 p.m. – 4:00 p.m.
Monday: 10:00 a.m. – 4:00 p.m.
Tuesday: 10:00 a.m. – 4:00 p.m.

What’s Included with your Unmanned Exhibit:
• One (1) 6’ draped table.
• Organization logo and a 25-word description will be listed on the conference website and in the mobile app. Organization will also be listed in the final Program Book.
• Setup and breakdown of tabletop by ASIS&T staff. Materials not used during the meeting will not be returned.
• Organizations represented by a registered attendee may not have an unmanned exhibit at the meeting.

Student & Alumni Reception Exhibit / Sponsorship

Student & Alumni Reception Exhibit
US$1,500 (non-exclusive)
Gain name recognition now with the future leaders of the Information Science field. Each academic reception sponsor will receive acknowledgement in the final Program Book, listing in the Meetings App, and listing on signage at the door. Academic institutions sponsoring the Student & Alumni Reception will have the opportunity to share materials during the reception. Each sponsor will have a 6’ draped table around the perimeter of the reception room. While this opportunity is open to any organization, it is specifically designed to give academic institutions the opportunity to network and gain exposure with current students who will be future alumni and, potentially, faculty. This opportunity combines recognition as a sponsor with a time-limited exhibit of the institution’s materials. Academic institutions wishing to add a standard exhibit table in the coffee break area may do so for an added fee of $600. A complimentary student registration is included with this add-on.

Product Theater ( an exclusive in-depth demonstration opportunity)

US$2,500 USD

This is a formal demonstration that includes:
• One (1) 60-minute time slot;
• Room set for up to 100 attendees;
• (1) LCD projector, screen, podium, and microphone; and
• (1) sign outside the door with sponsor name and logo

This is not an opportunity to sell. Rather, speakers should deliver a substantive, case-oriented presentation that relates to your top products and services. Your event will be advertised in the final Program Book, website and mobile app, and will be open to all ASIS&T meeting attendees. Reservations and full payment must be submitted by August 1, along with the session title, presenter name and affiliation, and a 25-word description.

Job Fair/Recruitment

Job Fair Exhibitor
US$2,500

The ASIS&T Annual Meeting is an ideal time to recruit the best and brightest talent in the information science profession. Highly trained and skilled researchers and practitioners come together once each year and you’ll find them at ASIS&T. What better time to identify talent and market opportunities?

Job Fair Exhibitors receive both a standard exhibit booth along with reserved meeting room space to interview prospective candidates. ASIS&T will coordinate the sharing of job descriptions with potential candidates and the posting of candidate resumes for employer review ahead of the meeting so that interviews can be scheduled.

One (1) complimentary meeting registration is included (US$755).

Exhibitor Payment And Policies

As soon as full payment is received, exhibitors will be recognized on the ASIS&T 2019 website with the company name, logo, and a 25-word description about the company. When submitting the exhibitor form, please also e-mail your logo in high resolution in a .JPG, .PNG or .EPS format and a 25-word description about your company to meetings@asist.org.

ASIS&T will screen all visuals, and handouts from exhibitors on site and reserves the right to reject any materials that are not deemed to be in the best interest of the attendees.

Employees of exhibiting companies who do not plan to attend the full ASIS&T meeting may attend at the daily rate for the day of their event.

One (1) full meeting registration is included with the Standard and Job Fair Exhibit only. Student reception and product theater exhibitors must be registered for at least the day of the event at which they are exhibiting.

ASIS&T is unable to provide discounts and/or concessions to exhibitors that are unable to attend the event.

Payment & Cancellation Policy
Exhibitors will be invoiced upon receipt of the commitment to exhibit and are payable within 30 days. Exhibitor recognition will begin once payment is received. In order to be listed in the final Program Book, all information must be received by September 1, 2019.

Organizations may cancel their exhibit but will be charged as follows:

Prior to April 1, 2019: 25% cancellation fee
April 1 – June 30, 2019: 40% cancellation fee
July 1 to conference date: no refund

Advertising

Before and during the meeting, ASIS&T offers the opportunity for organizations to connect with potential and confirmed meeting attendees. ASIS&T offers digital and print advertising opportunities, as well as the opportunity to advertise on-site through unique logo-placement.

Digital Advertising:

Pre-Meeting E-Mail Banner Ad
US$500 / email

Website Banner Ad
US$250 / week

Virtual Meeting Pre-Conference Brochure/Program Ad (Full Page)
US$250

Print Advertising:

The 2019 final Program Book will be an 8.5” x 11” publication. Full-page and half-page advertisements may be reserved in the program at the following rates:

RATES AD TYPE: Rate
*Final Program Book – Full-Page US$750
*Final Program Book – Half-Page US$400
*Conference Proceedings – Any Size US$750
*Final Program Book given to each registrant. Conference Proceedings is a downloadable PDF file.

 

One-Page Flyer to be Displayed on the Literature Table (you must ship 200 copies and ASIS&T staff will put these out)
US$500

 

Other Advertising Opportunities:

Hotel Key Card
US$3,000 plus the cost of the cards and fees assessed by the hotel

Floor Clings – email ASIS&T to discuss pricing options