The Best Chapter Publication Award was established in 1991. It is administered by the Chapter Assembly.
1.1 The award shall consist of a certificate to be presented to the Chapter Chair and all Chapter members associated with the publication, e.g., the editors of a chapter newsletter, website or wiki. The award shall be presented by the Chapter Assembly Director during the Chapter Assembly Meeting (held during the ASIS&T annual meeting).
2. Purpose of the Award
2.1 The purpose of this award is to recognize the best publication produced by a Chapter (or jointly by two or more chapters) during the previous year (July-June).
3.1 Any type of Chapter publication is eligible, including newsletters, meeting proceedings, websites, wikis or other publications. To be considered, a publication must be accessible to the jury members. Any electronic and/or self-published material should be sent to HQ in order to be considered.
3.2 Each year, the Jury shall consider publications produced between July 31 of the previous year and June 30 of the current year.
4.1 The Best Chapter Publication Award is sponsored by the Society-at-Large and is administered by the Chapter Assembly.
5.1 Nominations shall be solicited by email from the Chapter Chairs by the Chapter Assembly Director.
5.2 Nominations can be made by any ASIS&T member. The members of the Chapter Assembly Advisory Committee (in their role as individual Chapter liaisons) shall also be responsible for soliciting nominations from Chapter officers. Advisors themselves may also submit nominations.
5.3 Nominations shall be submitted electronically to the Chapter Assembly through the Start Conference Manager by July 31 August 15.
6. Jury Committee
6.1 The Chapter Assembly Director, Deputy Director, and Advisors shall serve as the Jury for this award, with the Chapter Assembly Director serving as Jury Chair.
6.2 Members of the Jury may serve a second term, if, at that time, they serve the Chapter Assembly as Director, Deputy, or Advisor.
6.3 If any Jury member has been nominated for this award, the Jury Chair shall appoint another ASIS&T member to serve on the Jury, in place of the nominee.
7. Selection of the Awardee
7.1 The criteria by which publications shall be evaluated include:
(a) Relevance for the Chapter’s members;
(b) Societal or scholarly significance of the topic discussed;
(c) Creativity and originality of the content;
(d) Clarity of expression;
(e) Presentation quality.
7.2 Each juror ranks all eligible nominations based on the evaluation criteria. Each criterion has a maximum value of 20 points, with the maximum number of points each publication could receive being 100.
7.3 The Jury Chair totals the points from all jurors, and the winner is the publication with the highest average score. To receive the award, a Chapter publication must have an average score of 80 points or higher.
7.4 If two or more Chapter publications receive identical scores, the Jury shall decide if more than one award should be given. If necessary, run-off votes may be taken or the Jury Chair may convene a conference call to resolve the decision.
7.5 If there are no appropriate candidates, the award need not be given in a particular year.
7.6 The Jury Chair shall communicate the Jury’s decision to the ASIS&T President, the Chair of the Awards and Honors Committee, the ASIS&T Executive Director, and the recipients of the award prior to the annual meeting. Prior notification will allow the recipients to be present to accept their awards.
7.7 The Jury Chair shall provide a 50-250 word abstract, stating why the award was given. This abstract will be used to publicize the award. Material for this abstract can be taken from the voting rationales provided by the members of the Jury.
7.8 The Jury Chair shall submit the results of Jury deliberations to ASIS&T Headquarters, after the selection of awardee(s) has been completed.
8. Presentation of the Award
8.1 The Award shall be presented to the winners by the Chapter Assembly Director during the Chapter Assembly Meeting (held during the ASIS&T annual meeting).
9.1 The award shall be publicized through the Bulletin of the Association for Information Science and Technology, and on the winning Chapter’s website. Publicity is the responsibility of ASIS&T Headquarters.
10.1 ASIS&T Headquarters and the Jury Chair shall solicit nominations by May 15.
10.2 Jurors shall submit their evaluations electronically to the Jury Chair 75 days before the ASIS&T annual meeting.
10.3 Selection shall be made and the ASIS&T President, the Chair of the Awards and Honors Committee, the ASIS&T Executive Director, and the award recipients shall be notified by 30 days prior to the ASIS&T annual meeting.
[Approved by Board: 10/31/91] [revised 6/08]