The Watson Davis Award, commemorating the founder of the Association, was established in 1975 and is administered by the Membership Committee.
1. Nature of the Award
1.1 The award shall consist of a plaque to be presented to the recipient by the Chair of the Membership Committee at the Awards Luncheon of the ASIS&T annual meeting.
2. Purpose of the Award
2.1 The purpose of this award is to recognize that individual member of the Association who has shown continuous dedicated service to the membership through active participation in and support of ASIS&T programs, chapters, SIGs, committees, and publications.
3.1 Candidates shall have been ASIS&T members for at least five years.
3.2 Prior Watson Davis Award winners, members of the Watson Davis Jury and the Membership Committee Chair in the year that the award is given are not eligible.
3.3 Multiple awards in a single year are possible.
4.1 The Watson Davis Award is sponsored by the Association-at-Large and is administered by the Membership Committee.
5.1 The Jury shall solicit and receive nominations from any member of the Association or jointly by any chapter, special interest group, or any other official unit of the Society.
5.2 Nominations shall be submitted electronically July 15.
5.3 Each nomination shall be accompanied by documentation which includes at least the following:
(a) A letter of nomination with supporting reasons for the choice of the candidate (specific information about the quality and length of service of the nominee, with careful consideration given to the words continuous, service, and membership);
(b) A comprehensive list of the contributions of the member to ASIS&T (such contributions need not have been on a national level, but nominees should show strong potential for continued service to the Association; good sources for this data are the ASIS&T Headquarters, the nominee’s resume, and other members); and
(c) Supporting letters of nomination that provide additional detail on the nominee’s contributions to the Society (here, quality is more important than quantity).
6. Jury Committee
6.1 The Chair of the Membership Committee appoints five members, at least two but no more than three from the membership of the Membership Committee and at least two but no more than three from outside the Membership Committee, to serve as the Jury for this award.
6.2 The five members of the Jury shall include the Jury Chair.
6.3 The Jury Chair and members of the Jury shall be appointed by the Chair of the Membership Committee.
6.4 The Jury Chair should have previous experience as a Jury member.
6.5 Jury members can be reappointed to serve a second successive term on the Jury.
7. Selection of the Awardee
7.1 Each member of the Jury shall review and evaluate the complete file of all the nominees received.
7.2 Each juror shall vote yes or no on whether any nominee shall be chosen and shall rank the nominees in order, with the first choice ranked 1, the second 2, etc.
7.3 If at least three of the five jurors vote no, the nominations shall be rejected. If less than three jurors vote no then the nominee remains among the selection group and should be ranked with the score of 1+ total number of nominees by those jurors who voted “no”. The Jury Chair shall total all the rankings and declare the recipient to be that nominee with the lowest total, provided the nominee shall have received two first-place votes.
7.4 In the event that no nominee can be declared the awardee, the Jury Chair shall announce the result to the Jury and repeat the polling process, deleting from the list the nominee who shall have received the highest total score in the preceding poll. The polling process shall be repeated until the awardee is determined.
7.5 In the absence of qualified nominations, the Jury may review submissions from previous years and/or solicit additional nominations and extend the nominations deadline.
7.6 The Jury Chair shall notify the Chair of the Membership Committee, the Chair of the Awards and Honors Committee, and the ASIS&T Executive Director that a winner has been declared by 60 days before the start of the ASIS&T annual meeting.
7.7 The Jury Chair shall provide a 50-250 word abstract, stating why the award was given. The abstract will be used to publicize the award. Material for this abstract can be taken from the voting rationales provided by the members of the Jury.
7.8 The Jury Chair shall submit the nomination packets and the results of jury deliberations to ASIS&T Headquarters, after selection of the awardee(s) has been completed.
8. Presentation of the Award
8.1 The award shall be announced and presented to the winner by the Chair of the Membership Committee at the banquet of the annual meeting of the Association.
8.2 The winner of the Watson Davis Award is kept secret, known only to the Chair of the Watson Davis Award Jury and the ASIS&T Executive Director, until the award is presented at the banquet.
9.1 The award shall be publicized through the Bulletin of the Association for Information Science and Technology and the Association website. In addition, press releases may be sent to the winner’s employer and local newspapers and other people/agencies suggested by the winner. Publicity is the responsibility of ASIS&T Headquarters.
10.1 Appointments to the Jury Committee shall be made in advance of the award year and no later than the start of the ASIS&T annual meeting.
10.2 Nominations must be submitted to ASIS&T Headquarters by July 15.
10.3 Selection shall be made and the Chair of the Membership Committee, the Chair of the Awards and Honors Committee, and the ASIS&T Executive Director shall be notified that a winner has been declared by 60 days before the start of the ASIS&T annual meeting.
[Approved by Board: 10/31/91][revised 5/95][revised 6/97]