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Governance Update

July, 2020

The Board of Directors met on July 15, 2020 via video conference. In attendance were Clara Chu (President); Brian Detlor (President-Elect); Ina Fourie (Treasurer); Emily Knox; Agnes Mainka; Soo Young Rieh; Ana Maria Tammaro; Michael Olsson (Chapter Cabinet Director); Lydia Middleton (Executive Director); and Steve Hardin (Parliamentarian). AJ Million (SIG Cabinet Deputy Director) was also in attendance.

Consent Agenda

The consent agenda, which was approved included the following:

  • Attachment 1a: Draft Minutes of 17 June 2020 Board Meeting
  • Attachment 1b: June 2020 Membership Report
  • Attachment 1c: June 2020 Merrill Lynch Investment Report
  • Attachment 1d: ED Report

President’s Update

ASIS&T President Clara Chu reported on the following items:

  • Annual Meeting planning continues
  • The EIC Search Committee has been appointed and work is getting underway
  • We will be looking for a new Board meeting date due to schedule changes in September

President-Elect Update

  • The Annual Meeting Planning Committee has been appointed and has a theme
  • He will bring the Strategic Plan revised draft to the Board at the August meeting

SIG Cabinet Update

AJ Million reported the following:

  • We are working on following up missing SIG reports and budgets
  • The Cabinet is forming a jury to review the SIG awards

History Committee

Michael Buckland reviewed the History Committee Report. He recommends that the Board adopt Open Access as a value. He is pleased that the Curator will now be reporting to the membership at the ABM.

Diversity, Equity &Inclusion

Clara Chu led a discussion on Diversity, Equity & Inclusion in ASIS&T.

iFederation MOU

Clara Chu presented a draft iFederation MOU. The Board unanimously approved the motion to sign onto the MOU.


August, 2020

The Board of Directors met on August 19, 2020 via video conference. In attendance were Clara Chu (President); Brian Detlor (President-Elect); Elaine Toms (Past President); Ina Fourie (Treasurer); Emily Knox; Agnes Mainka; Soo Young Rieh; Ana Maria Tammaro; Jim Andrews (SIG Cabinet Director); Michael Olsson (Chapter Cabinet Director); Lydia Middleton (Executive Director); and Steve Hardin (Parliamentarian). Brenda Woods of Dembo Jones Accounting and Naonnda Scoggins, ASIS&T Accounting Manager were also in attendance.

Consent Agenda

The consent agenda, which was approved included the following:

  • Draft Minutes of 15 July 2020 Board Meeting
  • FY20 Unaudited Financial Statements
  • July 2020 Financial Statement
  • July 2020 Membership Report
  • July 2020 Merrill Lynch Investment Report
  • ED Report

President’s Update

ASIS&T President Clara Chu reported on the following items:

  • The IMLS grant proposal was approved. ASIS&T will be involved in the third phase of the project.
  • The new Keynote Speaker for AM20 will be Houman Hadad
  • The JASIST Editor in Chief search is underway and several applications have already been received.
  • The ASIS&T Hour on Diversity and Inclusion was held last week. There will be follow-up activities associated with this in the coming weeks and we anticipate a report to the Board for the September meeting.

SIG Cabinet Update

Jim Andrews reported the following:

  • The Cabinet is reviewing the revised SIG Manual
  • The reports deadline has passed. Several SIGs did not report.
  • There are nominees for each of the SIG awards so those should be decided soon.
  • The SIG Cabinet is considering the Board's charge and will be working towards those objectives.

Chapter Assembly Update

Michael Olsson reported the following:

  • The Assembly is reviewing the revised SIG Manual
  • The reports deadline has passed.
  • There are nominees for each of the Chapter awards so those should be decided soon.

FY19 Audit

ASIS&T auditor, Brenda Woods, reviewed the FY19 audit. She noted that because the prior fiscal year was a 9-month year, comparison data is not presented. She pointed out various changes from the prior year and noted that there is room for improvement on internal controls. The overall bottom line for FY19 was roughly $41k in the black. The Board unanimously accepted the FY19 audit.

Strategic Plan

Brian Detlor presented the final draft of the Strategic Plan, noting that many members and component groups had given input. Various tactics were added or modified as a result, and Open Access was added as a value. The Strategic Plan was unanimously approved by the Board.

History Committee

The History Committee made various requests in their report, all of which were approved.

Decision-Making Process and Handling of Proposals

Elaine Toms presented a formal decision making process policy to provide more structure to the way new proposals reach and are handled by the Board. The policy was approved.


Return to Inside ASIS&T, August 2020